Here for you – every step of the way
Amazon Sellers
Welcome to the Tax Desk FAQ hub for Amazon sellers.
Here you will find clear answers to common questions about VAT and US sales tax registration, compliance and ongoing filings.
Our step-by-step video guides explain how to set up your Tax Desk account, why sellers trust our service, and how to stay fully compliant in every marketplace.
Review the FAQs below to understand requirements, timelines and best practices for accurate submissions and stress-free reporting at scale today; and remember, our team is always available to answer questions, onboard you quickly and support with tax authority audits.
Create your account and get access to our team of experts and the Tax Desk portal.
Trusted in over 60+ countries worldwide
Corporate Overview & Business Proposition
Who is Tax Desk and what is our core mission?
Tax Desk is a premier global provider specializing in VAT and indirect tax compliance. Our mission is to support Amazon sellers as they expand into international markets by managing the entire compliance lifecycle — from initial registrations to ongoing return filings and direct communication with tax authorities.
What is the Tax Desk value proposition?
We offer sellers a centralized solution to manage global tax obligations through a single point of contact and a unified portal. This infrastructure is designed to reduce administrative burdens and streamline operations, allowing businesses to scale internationally with confidence in their compliance standing.
What is the minimum contract commitment?
To ensure consistency in compliance and the effective management of tax authority relationships, our services require a minimum contract period of one year.
Service Portfolio & Support
What specific services are included in your compliance packages?
Our standard service offerings include:
- Full access to the Tax Desk Portal and Help Desk.
- VAT Registration or Takeover of existing registrations.
- Preparation and submission of VAT returns and EC Sales Lists.
- Management and handling of official tax notifications and queries.
- Fiscal Representation services in jurisdictions where it is legally mandated for non-EU established entities.
What is the difference between Standard Support and Premium Support?
Standard Support: Provides comprehensive compliance management and access to our digital tools and Help Desk.
Premium Support: Includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours.
In which languages does your team provide support?
Our support teams and digital platform are fully operational in English (EN), German (DE), and Chinese (CN). This multilingual capability ensures we can effectively assist our diverse global clientele.
Where are the primary Tax Desk service provider locations?
Our core operations and primary service provider offices are situated in the United Kingdom (UK) and Hungary (HU). These locations allow us to maintain a strong presence within key regulatory environments.
General Process, Timelines & Fees
How is the fee structure organized?
Our pricing model is transparent and typically consists of two primary components when choosing an annual payment frequency:
- One-time Registration or Takeover Fee: A setup cost for initiating the service in a specific jurisdiction.
- Recurring Annual Filing Fee: A yearly charge covering the ongoing preparation and submission of tax returns.
What is the typical timeframe for service delivery?
Fulfillment timelines vary by country and are subject to the processing speeds of local tax authorities. Standard end-to-end registration or takeover processes generally range from 4 to 12 weeks, depending on the jurisdiction and the complexity of the applicant’s establishment.
Note: Timeframes are not guaranteed. Every registration is unique; tax authorities may have additional questions or requirements beyond the standard process, which can extend the timeline.
Can I get a refund if I cancel my contract?
If a client wishes to cancel within 14 days of contracting, a refund may be claimed subject to an administration fee. After 14 days, no refunds are available.
Country-by-Country Reference
Austria
Austria
1. Scope of Services
What VAT and indirect tax compliance services are included for Austria?
Our service suite for Austria includes comprehensive access to the Tax Desk Portal and Help Desk, the processing of VAT registrations or takeovers, and the ongoing preparation and submission of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also manage all official tax notifications from the Austrian authorities and provide fiscal representation where legally mandated.
1.1 Annual Returns
Are annual returns included in the service?
Yes, annual returns are included in the compliance service for this jurisdiction.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Austria?
The requirement for fiscal representation depends on your entity’s place of establishment. Entities established within the European Union (EU) are not required to appoint a fiscal representative. Businesses established in non-EU countries must appoint a Fiscal Representative to comply with Austrian regulatory standards.
3. Registration Types
What is the difference between a New Registration and a Takeover for Austria VAT?
A New Registration is required for businesses that do not currently hold an Austrian VAT identification number and need to register with the tax office from scratch.
A Takeover (Existing Registration) applies to businesses that already have an active Austrian VAT number but wish to transfer their compliance management and reporting obligations to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Austria?
To initiate a registration or takeover, clients must provide:
- A formal Company Extract.
- A valid VAT certificate from their home jurisdiction.
- A copy of the legal representative’s ID or passport.
Note: After receiving these documents, Tax Desk will prepare the official registration forms and Power of Attorney (POA) for the client to sign.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Austria VAT processes?
New VAT Registration: 6 weeks.
Takeover of an existing registration: 4 weeks.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Austria?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €300 | €1,395 |
Fiscal Representation (annual) | €1,500 | €2,500 |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Austria?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Belgium
1. Scope of Services
What VAT and indirect tax compliance services are included for Belgium?
Our service offering for Belgium provides comprehensive management of the VAT lifecycle, including access to the Tax Desk Portal and Help Desk, the processing of VAT registrations or takeovers, and the ongoing preparation and submission of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also handle all official tax notifications and provide mandated Fiscal Representation for applicable entities.
1.1 Annual Returns
Are annual returns included in the service?
Yes, annual returns are included in the compliance service for this jurisdiction.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Belgium?
The requirement depends on your jurisdiction of establishment. Entities established within the EU do not require a fiscal representative. Businesses established in non-EU countries are legally mandated to appoint a Fiscal Representative to manage their Belgian VAT compliance.
3. Registration Types
What is the difference between a New Registration and a Takeover for Belgium VAT?
A New Registration is for entities that do not currently have a Belgian VAT number and require a complete initial setup.
A Takeover (Existing Registration) is for businesses that already hold an active Belgian VAT number but wish to migrate their compliance reporting and tax authority management to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Belgium?
For a New Registration, the following documents are required:
- Proof of activity in Belgium.
- Articles of Association and a Company Extract (both in the original language).
- A VAT certificate from your country of establishment.
- A Bank certificate.
- The legal representative’s passport.
For a Takeover, requirements include:
- Belgian VAT certificate.
- Articles of Association.
- Company Extract identifying the authorized signatory.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Belgium VAT processes?
New Registration: 6 weeks for EU entities; 8 weeks for non-EU entities.
Takeover: 2 weeks for EU entities; 4 weeks for non-EU entities.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Belgium?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €500 | €1,395 |
Fiscal Representation (annual) | €1,500 | €2,500 |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Belgium?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Czech Republic
1. Scope of Services
What VAT and indirect tax compliance services are included for Czech Republic?
Our service suite for the Czech Republic includes full access to the Tax Desk Portal and Help Desk, the management of VAT registrations or takeovers, and the consistent preparation and filing of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also manage all official tax notifications from the Czech tax authorities.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Czech Republic?
Based on current regulations, businesses registering for VAT in the Czech Republic are not required to appoint a fiscal representative, regardless of whether the entity is established within the EU or in a non-EU jurisdiction.
3. Registration Types
What is the difference between a New Registration and a Takeover for Czech Republic VAT?
A New Registration is necessary for businesses that do not yet hold a Czech VAT identification number and require initial setup with the tax office.
A Takeover (Existing Registration) is for entities that already hold an active Czech VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Czech Republic?
For a New Registration, you must provide:
- Company Extract, VAT certificate, and Bank certificate — all three must be sworn-translated into Czech.
- Power of Attorney.
- Existing contract with a service provider (e.g., Amazon, Temu, or similar marketplace).
- Warehouse address in the Czech Republic.
For a Takeover, we require:
- Company Extract.
- Power of Attorney specifically identifying the legal representative authorized to sign.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Czech Republic VAT processes?
Both a new VAT registration and a takeover of an existing registration in the Czech Republic have a standard SLA of four weeks.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Czech Republic?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €200 | €800 |
Fiscal Representation (annual) | N/A | N/A |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Czech Republic?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Germany
1. Scope of Services
What VAT and indirect tax compliance services are included for Germany?
Our service suite for Germany provides comprehensive oversight of the VAT compliance lifecycle, including full access to the Tax Desk Portal and Help Desk, the management of VAT registrations or takeovers, and the consistent preparation and submission of VAT returns, EC Sales Lists, annual returns, Intrastat reporting, and OSS returns. We also facilitate the professional handling of all formal tax notifications from the German tax authorities.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Germany?
In Germany, fiscal representation is not mandatory. However, the tax authorities require a German-based authorized recipient for non-EU businesses. Through our German local partner, we are also able to provide this additional service.
3. Registration Types
What is the difference between a New Registration and a Takeover for Germany VAT?
A New Registration is required for businesses that do not currently possess a German VAT identification number and need a complete initial setup with the tax office.
A Takeover (Existing Registration) applies to businesses that already have an active German VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Germany?
For a New Registration, the following documents must be provided:
- Articles of Association (in original language and translated into German or English).
- Company Extract (in original language and translated into German or English).
- VAT certificate from your country of establishment.
- Bank certificate and a copy of the legal representative’s passport or ID.
- Documents proving business activities within Germany.
- Existing OSS and/or EORI certificate (if a valid registration exists in any other EU Member State).
For a Takeover, we require:
- Existing German VAT certificates for both local and EU VAT numbers, along with filing information (frequency and any existing filing extension).
Note: After receiving these documents, Tax Desk will prepare the registration forms and Power of Attorney (POA) for the client to sign.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Germany VAT processes?
New Registration — EU entities: 8–12 weeks (minimum). Non-EU entities: 8–16 weeks or more.
Takeover: 1–2 weeks.
Note: These timelines apply only when all required documents are provided. Incomplete applications always take longer. The tax office may also request additional documents at any time.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Germany?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €200 | €800 |
Fiscal Representation (annual) | N/A | N/A |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Germany?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Spain
1. Scope of Services
What VAT and indirect tax compliance services are included for Spain?
Our service suite for Spain includes comprehensive management of the VAT lifecycle, providing full access to the Tax Desk Portal and Help Desk, the processing of VAT registrations or takeovers, and the ongoing preparation and submission of VAT returns, EC Sales Lists, Intrastat, annual reports (forms 390 & 347), OSS, and SII. We also facilitate the professional handling of all formal tax notifications from the Spanish authorities and provide mandated Fiscal Representation for applicable entities.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Spain?
The legal requirement for fiscal representation in Spain depends on your entity’s place of establishment. Entities established within the EU are not required to appoint a fiscal representative. Businesses established in non-EU countries are legally mandated to appoint a Fiscal Representative to satisfy Spanish regulatory requirements.
3. Registration Types
What is the difference between a New Registration and a Takeover for Spain VAT?
A New Registration applies to businesses that do not currently hold a Spanish VAT identification number and require a complete initial setup with the tax office.
A Takeover (Existing Registration) is intended for entities that already have an active Spanish VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Spain?
For a New Registration, you must provide:
- Company Extract not older than 90 days. For non-EU entities, especially Chinese-based companies, a notarized and apostilled version is required.
- A copy of the legal representative’s passport or ID.
- Original Power of Attorney — notarized and apostilled.
- Copy of the general Power of Attorney.
For a Takeover (Existing Registration), the requirements are the same, except that the original notarized POA is not required — a copy is sufficient.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Spain VAT processes?
New Registration: 6 weeks, regardless of place of establishment.
Takeover: 3 weeks, regardless of place of establishment.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Spain?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €300 | €800 |
Fiscal Representation (annual) | €1,000 | €2,500 |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Spain?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
France
1. Scope of Services
What VAT and indirect tax compliance services are included for France?
Our service suite for France encompasses the full management of the VAT compliance lifecycle. This includes complete access to the Tax Desk Portal and Help Desk, the processing of VAT registrations or takeovers, and the ongoing preparation and submission of VAT returns, EC Sales Lists, EORI applications, and Intrastat. We also manage all official tax notifications from the French authorities and provide mandated Fiscal Representation for applicable entities.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in France?
The requirement for fiscal representation is determined by your place of establishment. Entities established within the EU or the United Kingdom (UK) are not required to appoint a fiscal representative. Businesses established in non-EU countries (excluding the UK) are legally mandated to appoint a Fiscal Representative to manage their French VAT obligations.
3. Registration Types
What is the difference between a New Registration and a Takeover for France VAT?
A New Registration is required for entities that do not currently hold a French VAT identification number and need an initial setup with the tax office.
A Takeover (Existing Registration) applies to businesses that already have an active French VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in France?
To facilitate a registration or takeover in France, clients must provide:
- Articles of Association.
- A formal Company Extract.
- A copy of the legal representative’s passport.
- A VAT certificate from your country of establishment.
Note: The Articles of Association must be translated into French. Tax Desk can provide a translation service, which is charged separately.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for France VAT processes?
New VAT Registration: 10 weeks.
Takeover: 8 weeks. Additionally, activating the e-filing account required to submit the company’s compliance returns may take a further 2 weeks.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for France?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €300 | €800 |
Fiscal Representation (annual) | €1,000 | €2,500 |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in France?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Italy
1. Scope of Services
What VAT and indirect tax compliance services are included for Italy?
Our comprehensive compliance service for Italy includes full access to the Tax Desk Portal and Help Desk, the management of VAT registrations or takeovers, and the ongoing preparation and submission of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also handle all formal notifications from the Italian tax authorities and provide mandated Fiscal Representation for applicable entities.
1.1 Annual Returns
Are annual returns included in the service?
Yes, annual returns are included in the compliance service for this jurisdiction.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Italy?
The requirement for fiscal representation is determined by your place of establishment. Entities established within the EU are not required to appoint a fiscal representative. Businesses established in non-EU countries are legally mandated to appoint a Fiscal Representative to satisfy Italian tax regulations.
3. Registration Types
What is the difference between a New Registration and a Takeover for Italy VAT?
A New Registration is for entities that do not currently possess an Italian VAT identification number and require a complete initial setup with the tax office.
A Takeover (Existing Registration) applies to businesses that already have an active Italian VAT number but wish to transition their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Italy?
For a New Registration, required documents include:
- Company Extract.
- IT VAT Certificate. Both the Company Extract and IT VAT Certificate require a standard translation if the original language is not English or French.
- Copy of the legal representative’s passport.
- Bank or insurance guarantee (for non-EU entities).
For a Takeover:
- EU entities: IT VAT certificate.
- Non-EU entities: Company Extract, IT VAT Certificate, legal representative’s passport, and bank or insurance guarantee.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Italy VAT processes?
New VAT Registration: 12 weeks.
Takeover: 2 weeks for EU-established entities; 12 weeks for non-EU entities.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Italy?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €350 | €800 |
Fiscal Representation (annual) | €2,000 | €2,500 |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Italy?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Netherlands
1. Scope of Services
What VAT and indirect tax compliance services are included for Netherlands?
Our service suite for the Netherlands provides comprehensive management of the VAT compliance lifecycle. This includes full access to the Tax Desk Portal and Help Desk, the processing of VAT registrations or takeovers, and the consistent preparation and submission of VAT returns and EC Sales Lists. We also manage all official tax notifications received from the Dutch tax authorities.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Netherlands?
Based on current regulations, businesses registering for VAT in the Netherlands are not required to appoint a fiscal representative. This applies to entities established within the EU as well as those established in non-EU countries.
3. Registration Types
What is the difference between a New Registration and a Takeover for Netherlands VAT?
A New Registration is required for businesses that do not yet hold a Dutch VAT identification number and need an initial setup with the tax office.
A Takeover (Existing Registration) applies to businesses that already have an active Dutch VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Netherlands?
For a New Registration, the following documents are required:
- Company Extract (identifying company name, registered address, and director’s name).
- Director’s ID (for European citizens) or Passport (EU and non-EU).
- Articles of Association or Business License (including an English translation).
- Original Power of Attorney (POA) signed by both parties.
- Recent VAT or Tax Certificate.
- EORI Certificate (if already issued) and a Bank Statement.
For a Takeover, the following are required:
- Dutch VAT Certificate and the last VAT return filed.
- Company Extract and the passport of the director.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Netherlands VAT processes?
New VAT Registration: 3 to 6 weeks.
Takeover: Can be completed quickly once documents are in order; however, a letter must be sent to the Tax Authorities, which may take a further 3–5 weeks to process.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Netherlands?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €350 | €800 |
Fiscal Representation (annual) | N/A | N/A |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Netherlands?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Poland
1. Scope of Services
What VAT and indirect tax compliance services are included for Poland?
Our service suite for Poland provides a comprehensive solution for VAT management, including full access to the Tax Desk Portal and Help Desk, the processing of VAT registrations or takeovers, and the consistent preparation and submission of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also manage all official tax notifications from the Polish authorities and provide mandated Fiscal Representation for applicable entities.
1.1 Annual Returns
Are annual returns included in the service?
Yes, annual returns are included in the compliance service for this jurisdiction.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Poland?
The requirement for fiscal representation in Poland is determined by your place of establishment. Entities established within the EU and the United Kingdom are not required to appoint a fiscal representative. Businesses established in non-EU countries are legally mandated to appoint a Fiscal Representative to satisfy Polish regulatory standards.
3. Registration Types
What is the difference between a New Registration and a Takeover for Poland VAT?
A New Registration is required for entities that do not currently possess a Polish VAT identification number and need an initial setup with the tax office.
A Takeover (Existing Registration) applies to businesses that already have an active Polish VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Poland?
To facilitate a registration or takeover in Poland, clients must provide:
- Company Extract — sworn-translated into Polish, not older than one year. If fresh documents cannot be provided, older ones may be notarized.
- VAT certificate — sworn-translated into Polish, subject to the same age requirements as above.
- Proof of payment.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Poland VAT processes?
New VAT Registration: 8 weeks.
Takeover: 2 weeks.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Poland?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €300 | €800 |
Fiscal Representation (annual) | €1,000 | €2,500 |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Poland?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
United Kingdom
1. Scope of Services
What VAT and indirect tax compliance services are included for United Kingdom?
Our comprehensive service suite for the United Kingdom includes full access to the Tax Desk Portal and Help Desk, the processing of VAT registrations or takeovers, and the ongoing preparation and submission of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also manage all official tax notifications and communications received from His Majesty’s Revenue and Customs (HMRC).
1.1 Annual Returns
Are annual returns included in the service?
Yes, annual returns are included in the compliance service for this jurisdiction.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in United Kingdom?
Based on current regulations, businesses registering for VAT in the United Kingdom are not required to appoint a fiscal representative.
3. Registration Types
What is the difference between a New Registration and a Takeover for United Kingdom VAT?
A New Registration applies to businesses that do not yet hold a UK VAT identification number and require a complete initial setup with HMRC.
A Takeover (Existing Registration) is intended for businesses that already have an active UK VAT number but wish to migrate their compliance management, gateway access, and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in United Kingdom?
For a New Registration, the following documents are required:
- Proofs of address for the company and the legal representative.
- Articles of Association, Company Extract, and Business License.
- Passport of the legal representative.
- Sample invoices and contracts/agreements with online platforms, distribution centers, suppliers, shippers, or import agents.
For a Takeover, we require:
- User ID and password for the government gateway account.
- GB VAT certificate.
- A formal statement confirming the entity has no outstanding debts to HMRC.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for United Kingdom VAT processes?
New VAT Registration: 40 working days.
Takeover: If the client already has an HMRC Gateway account and all documents are prepared in advance, the process can be completed within minutes.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for United Kingdom?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €100 | €800 |
Fiscal Representation (annual) | N/A | N/A |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in United Kingdom?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Sweden
1. Scope of Services
What VAT and indirect tax compliance services are included for Sweden?
Our comprehensive service for Sweden includes full access to the Tax Desk Portal and Help Desk, the management of VAT registrations or takeovers, and the consistent preparation and submission of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also facilitate the professional handling of all formal tax notifications from the Swedish authorities and provide mandated Fiscal Representation for applicable entities.
1.1 Annual Returns
Are annual returns included in the service?
Yes, annual returns are included in the compliance service for this jurisdiction.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Sweden?
The requirement for fiscal representation is contingent upon your place of establishment. Entities established within the EU are not required to appoint a fiscal representative. Businesses established in non-EU countries are legally mandated to appoint a Fiscal Representative to satisfy Swedish regulatory standards.
3. Registration Types
What is the difference between a New Registration and a Takeover for Sweden VAT?
A New Registration applies to businesses that do not yet hold a Swedish VAT identification number and require a complete initial setup with the tax office.
A Takeover (Existing Registration) is intended for businesses that already possess an active Swedish VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Sweden?
To facilitate a registration or takeover in Sweden, clients must provide:
- Company Extract translated into English, not older than six months.
- A copy of the ID or passport of the legal representative authorized to sign the documents.
- Signed registration or representation appointment forms.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Sweden VAT processes?
New VAT Registration: 8 weeks.
Takeover: 4 weeks.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Sweden?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €500 | €1,395 |
Fiscal Representation (annual) | €1,500 | €2,500 |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Sweden?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Ireland
1. Scope of Services
What VAT and indirect tax compliance services are included for Ireland?
Our service suite for Ireland provides comprehensive oversight of the VAT compliance lifecycle, including full access to the Tax Desk Portal and Help Desk, the management of VAT registrations or takeovers, and the consistent preparation and submission of VAT returns, EC Sales Lists, annual returns, and Intrastat reporting. We also facilitate the professional handling of all formal tax notifications received from the Irish Revenue Commissioners.
1.1 Annual Returns
Are annual returns included in the service?
Yes, annual returns are included in the compliance service for this jurisdiction.
2. Fiscal Representation
Is my business legally required to appoint a Fiscal Representative in Ireland?
Based on current regulations, businesses registering for VAT in Ireland are not required to appoint a fiscal representative.
3. Registration Types
What is the difference between a New Registration and a Takeover for Ireland VAT?
A New Registration is required for businesses that do not currently hold an Irish VAT identification number and need a complete initial setup with the tax authorities.
A Takeover (Existing Registration) applies to businesses that already have an active Irish VAT number but wish to migrate their compliance management and reporting history to Tax Desk.
4. Documentation Requirements
Which documents must be provided to initiate the process in Ireland?
For a New Registration, the following documentation is required:
- A detailed description of the company’s activity in Ireland.
- An Excerpt from the Companies Register.
- Proof of authorization for signatures.
- A current VAT certificate from your home jurisdiction.
- Bank account details.
For a Takeover, you must provide your current Irish (IE) VAT Certificate.
5. Service Timelines
What are the standard fulfillment timelines (SLA) for Ireland VAT processes?
New VAT Registration: 8 weeks.
Takeover: 5 to 10 days, depending on whether the client already has ROS (Revenue Online Service) access or whether a new inquiry must be created.
Disclaimer: Please note that while we strive to adhere to these standard fulfillment timelines, Tax Desk cannot guarantee a specific completion date, as various external factors — including the internal processing speeds and administrative requirements of the local tax authorities — may influence the overall delivery timeline.
6. Fee Structure & Supplemental Charges
How are setup fees and recurring filing costs calculated for Ireland?
Fee Type | Standard Support | Premium Support |
Registration (one-time) | €100 | €100 |
Takeover (one-time) | €0 | €0 |
Compliance (annual) | €500 | €800 |
Fiscal Representation (annual) | N/A | N/A |
EORI | €100 | €150 |
Note: The registration/takeover fee is a one-time charge. Compliance and fiscal representation fees are billed annually.
Intrastat Reports (Supplemental)
If your company exceeds an Intrastat reporting threshold, Tax Desk can assist with the preparation and submission of the required monthly reports. Please note that you are responsible for notifying Tax Desk when the threshold is exceeded, as Tax Desk does not monitor this on your behalf. Dispatches and arrivals are treated as separate reports and billed separately.
Intrastat reporting fee: €480 per year, per direction.
7. Support Tiers
What are the primary differences between Standard Support and Premium Support in Ireland?
Standard Support provides comprehensive compliance management and full access to the Tax Desk Portal and Help Desk.
Premium Support includes all Standard features, plus a dedicated account manager and a guaranteed response time of less than 24 hours for all client inquiries.
Fee Schedule Summary
All fees are quoted in EUR. Registration and Takeover are one-time fees; Compliance and Fiscal Representation are annual fees. EORI fees are one-time.
Standard Support
Country | Registration | Takeover | Compliance (Annual) | Fiscal Rep (Annual) | EORI |
UK | €100 | €0 | €100 | N/A | €100 |
DE | €100 | €0 | €200 | N/A | €100 |
AT | €100 | €0 | €300 | €1,500 | €100 |
CZ | €100 | €0 | €200 | N/A | €100 |
SE | €100 | €0 | €500 | €1,500 | €100 |
ES | €100 | €0 | €300 | €1,000 | €100 |
FR | €100 | €0 | €300 | €1,000 | €100 |
PL | €100 | €0 | €300 | €1,000 | €100 |
BE | €100 | €0 | €500 | €1,500 | €100 |
IT | €100 | €0 | €350 | €2,000 | €100 |
NL | €100 | €0 | €350 | N/A | €100 |
IE | €100 | €0 | €500 | N/A | €100 |
Intrastat: €480 per year, per country, per direction (dispatches and arrivals billed separately).
Premium Support
Note: Premium Support prices below are indicative. This tier has not yet been officially launched and prices are subject to change.
Country | Registration | Takeover | Compliance (Annual) | Fiscal Rep (Annual) | EORI |
UK | €100 | €0 | €800 | N/A | €150 |
DE | €100 | €0 | €800 | N/A | €150 |
AT | €100 | €0 | €1,395 | €2,500 | €150 |
CZ | €100 | €0 | €800 | N/A | €150 |
SE | €100 | €0 | €1,395 | €2,500 | €150 |
ES | €100 | €0 | €800 | €2,500 | €150 |
FR | €100 | €0 | €800 | €2,500 | €150 |
PL | €100 | €0 | €800 | €2,500 | €150 |
BE | €100 | €0 | €1,395 | €2,500 | €150 |
IT | €100 | €0 | €800 | €2,500 | €150 |
NL | €100 | €0 | €800 | N/A | €150 |
IE | €100 | €0 | €800 | N/A | €150 |
Intrastat: €480 per year, per country, per direction (dispatches and arrivals billed separately).